Legal
Privacy Policy
This is a starting point, not legal advice. Everything in square brackets needs filling in, and someone qualified in your jurisdiction should read the whole thing before you publish it — this niche often also touches recorded-footage and biometric-access rules with their own requirements.
Last updated: [DATE]. This policy explains what Northgate Security Systems LLC (“we”) does with personal information you give us through this website, and with footage or access records our installed systems produce. It is written against the GDPR because that is the strictest common standard; if you trade outside the EU/UK, have it checked against your own local law before publishing.
Who is responsible
Northgate Security Systems LLC, 4400 Northgate Industrial Way, Your City AB1 2CD, [COUNTRY]. Contact: assessments@example.com or +1 555 010 4400. [If you are required to appoint a Data Protection Officer, name them here.]
What we collect, and why
- Assessment requests. Your name, phone number, and optionally your email, property type, and anything you write in the message box. We use this only to contact you back and schedule the site visit. Legal basis: taking steps at your request before entering into a contract.
- Recorded footage and access logs. [If you install and/or monitor cameras or access-control systems for clients, describe here what your business itself does with any footage or logs it can see — retention period, who can access it, and whether it’s ever shared with third parties (e.g. law enforcement on request). This is separate from what a client’s own installed system records about their own site.]
- Website analytics. If enabled, [name the analytics tool] is used, and this section must say whether it is cookie-free or requires consent.
Cookies
This website sets no cookies. The one thing it stores on your device is a single flag recording that you dismissed the cookie notice, kept in your browser’s local storage and never sent to us. [If you later add a chat widget, live-map embed, an ad pixel, or analytics, this section and the notice itself must be rewritten to describe them, and consent must actually be requested before they load.]
Who else sees your information
- Web3Forms — processes the assessment-request form submission and delivers it to us by email. [Confirm their current terms and data location.]
- [Your hosting provider] — serves this website and keeps standard server logs.
- [Your monitoring-service partner, if any] — name it here.
We do not sell your information, and we do not use it for advertising.
How long we keep it
Assessment requests are kept for [RETENTION PERIOD, e.g. 12 months] and then deleted. [State separately how long recorded footage and access logs are retained — this is often governed by specific local rules for this industry, not just general privacy law.]
Your rights
You can ask us for a copy of the information we hold about you, ask us to correct it, ask us to delete it, ask us to restrict how we use it, object to our using it, or ask for it in a portable format. Email assessments@example.com and we will respond within one month.
If you are not satisfied with how we have handled it, you can complain to [YOUR COUNTRY’S DATA PROTECTION AUTHORITY, with its website].
Changes
If we change this policy we will update the date at the top. Material changes will be flagged on the homepage.